Minutes of Meeting
Meeting Details
| Field | Value |
|---|---|
| Meeting | Sprint 14 Planning — Notification Center |
| Date | February 25, 2026 — 10:00 AM (60 min) |
| Duration | 55 minutes |
| Organizer | Demo PM |
| Attendees | Demo PM, Sarah Chen (Eng Lead), Marcus Rivera (Design), Priya Patel (QA Lead), Alex Kim (Platform), Jordan Lee (Mobile) |
| Absent | Chris Wong (Backend — on PTO, async update sent) |
| Location | Teams — Sprint Planning Channel |
Agenda & Discussion
1. Sprint 13 Retrospective (5 min)
Presenter: Sarah Chen
Sprint 13 closed with 18/21 story points completed (86% velocity). The notification service API v1 integration was completed ahead of schedule. Two items carried over: the DND scheduling UI and the preference persistence layer. Team morale is high after shipping the notification feed MVP to internal dogfood.
💡 Key Insight: Dogfood users reported that the feed "felt fast" — p95 load time was 120ms, well under the 200ms target.
2. Sprint 14 Scope Review (20 min)
Presenter: Demo PM
Reviewed 12 candidate stories for Sprint 14. After estimation, the team committed to 24 story points across 8 stories. Key items:
- Priority filtering UI (5 pts) — Marcus has Figma mocks ready, will use existing FilterBar component
- DND scheduling backend (8 pts) — Alex to build the scheduling service; discussed cron vs. calendar-based approaches
- Daily digest email template (3 pts) — Reuse existing email framework; Priya flagged need for RTL language testing
- Cross-device sync (5 pts) — Jordan working on WebSocket approach; fallback to polling if latency > 5s
- Accessibility audit prep (3 pts) — Marcus to run axe-core scan and document gaps before external audit
💡 Key Insight: Team agreed to use calendar-based DND scheduling (not cron) because users think in "meeting blocks" not "time expressions."
3. API v2 Migration Risk (15 min)
Presenter: Alex Kim
Platform team confirmed API v2 will be in public preview by March 15. Current v1 integration works but lacks batch-dismiss and priority-classification endpoints. Alex proposed a clean adapter pattern: build against v1 now, swap to v2 behind the adapter when ready. No code changes needed in the UI layer.
⚠️ Risk: If v2 preview slips past March 30, we'll need to build batch-dismiss on v1 (estimated +3 pts).
4. Design Review: DND & Digest (10 min)
Presenter: Marcus Rivera
Walked through three DND UI options:
- Option A: Toggle + time picker (simplest, but lacks recurring schedules)
- Option B: Calendar overlay with drag-to-select blocks (most intuitive, +2 pts)
- Option C: Preset buttons (Focus 2h / Meeting 1h / Custom) with one-tap activation
Team voted for Option C with a "Custom" expansion that opens a time picker. Ships faster than Option B, covers 90% of use cases.
💡 Pro Tip from Marcus: "Don't build a scheduling UI when presets solve 90% of the problem. We can always add the full calendar later."
5. QA Strategy (5 min)
Presenter: Priya Patel
QA will run automated regression on existing notification feed plus manual testing for new features. Priya requested a staging environment with >1000 notifications seeded for performance testing. Alex confirmed staging can be seeded by March 3.
Decisions
| # | Decision | Made By | Rationale |
|---|---|---|---|
| 1 | Use calendar-based DND scheduling (not cron) | Team consensus | Users think in meeting blocks, not time expressions |
| 2 | DND UI: Option C (presets + custom) | Marcus + Team vote | Ships faster, covers 90% of use cases |
| 3 | API v2 adapter pattern for migration | Alex | Zero UI code changes when v2 lands |
| 4 | RTL language testing included in Sprint 14 QA | Priya | 18% of user base uses RTL languages |
Action Items
| # | Action | Owner | Deadline | Priority | Status |
|---|---|---|---|---|---|
| 1 | Finalize Figma mocks for DND presets UI | Marcus Rivera | Feb 28 | 🔴 High | ⬜ Open |
| 2 | Build DND scheduling service (calendar-based) | Alex Kim | Mar 7 | 🔴 High | ⬜ Open |
| 3 | Seed staging environment with 1000+ notifications | Alex Kim | Mar 3 | 🟡 Medium | ⬜ Open |
| 4 | Set up RTL language test matrix | Priya Patel | Mar 3 | 🟡 Medium | ⬜ Open |
| 5 | Send async Sprint 14 scope summary to Chris Wong | Demo PM | Feb 26 | 🟢 Low | ⬜ Open |
| 6 | Draft v2 migration contingency plan (if preview slips) | Alex Kim | Mar 10 | 🟡 Medium | ⬜ Open |
| 7 | Schedule accessibility audit with external vendor | Demo PM | Mar 5 | 🟡 Medium | ⬜ Open |
Parking Lot
- AI-powered notification summarization — revisit in Q3 planning
- Custom notification sounds — low demand, defer to v2
- Third-party source integration (Slack/Discord) — needs separate PRD and partner evaluation
Next Meeting
- Date: March 4, 2026 — 10:00 AM
- Agenda Preview: Sprint 14 standup, DND design sign-off, staging environment demo
Generated by Brain OS /mom — reviewed and approved for distribution